Speaker Checklist 2021

Once submitted and approved you will receive the Summit Agreement from Hello Sign.

You will receive an email that looks like the below image. HOLD ON TO THIS EMAIL!!! YOU WILL NEED THIS EMAIL!! It has the link you need to resubmit your presentation, action item documents or to make any modifications to your submission.

WE CAN’T RESEND THIS TO YOU.

Once the form has been completed, you will get an email from Hello Sign to sign and receive a copy of the agreement. This is a simple agreement outlining what to expect from the Summit as well as what the Summit expects from you in terms of participation and communication with your community online and in-person.

Once your content is approved, you will receive an email with a link to record your session.

We will record the following together:

1. Main session:
This can be a presentation or interview and should be as long as it needs to be to share the idea, make the case, or teach the subject, but no more than an hour. We will record all content in advance and make your content available for a specified period during the Summit window in September.

When? Your content can be recorded any time between now and June 25, 2021, once your topic has been approved, the presentation has been received and reviewed, and the contract is signed.

How?
Your options for recording the content are as follows:
1. via a webinar session with Laura at a scheduled time (required for interviews)
2. via a webinar session scheduled with our software and made available to you at a scheduled time

Content will be edited, as necessary, to remove any pre- and post-presentation setup, instructions, and closeout. We are not editing your content.

2. Your short speaker highlight video (30 seconds or less)
This is a quick video of you saying:
1- who you are
2-that you’ll be speaking at the PMO IMPACT Summit,
3-what you are talking about
4- why users should watch.
5-Register now and join me in the app today!
Easy, peasy, lemon squeezy!

3. OPTIONAL: Podcast Recording (limited spots)
This optional session is for the PMO Strategies Podcast to highlight you and a topic you’d like to share with our PMO/PM Leader audience. It would be different than the summit session.
If you’re also recording a podcast, expect to use the full 90 minute time for setup, presentation recording (~20-45 minutes), and a ~20-minute podcast recording.

You may not need the entire time slot. We will use the first few minutes to talk about the process and answer any questions that you have before we begin recording your content.

**IMPORTANT**
Please ensure you have allotted enough time to put your presentation into the PMO Strategies provided template when you are selecting dates for recording. This may take some time, so please take this into consideration when scheduling a date. The required slide template is available in the next step.

All slides or related material need to be submitted at least 72 business hours from the recording. We usually find missing page numbers or other tweaks that we need to make and will send a final version. We do not edit content.

If you miss that 72-hour window for submitting your presentation, we will need to reschedule or cancel your recording.

IMPORTANT: If you do not have your questions submitted in advance using the google form or you do not have your presentation uploaded, reviewed, and sent back to you as FINAL before your recording date, your session will be canceled and you’ll move to the wait list. We would LOVE to include everyone we can which means we are recording back to back sessions for weeks at a time and are fully booked. We don’t have a lot of wiggle room in the calendar and want to offer any available spots to those that are prepared to record at their session time.

Interviews:
1. Ensure your session description is thorough
2. Check that your bio is a short 3-5 sentence paragraph
3. Confirm you have 4-8 questions in the interview questions area of the form.

Presentations:
For best viewing, slides should be in 16:9 format. All presentation content must be in the template format provided.

The easiest thing to do is likely to build your content in our template. However, if you want to copy your slides over, you can do the following:

1. Highlight the slides you want to copy
2. Select copy
3. Go to the page you want to paste the slides
4. Right-click to bring up a menu and look for Paste Options
5. Choose Use Destination Theme

Action-Taking Resource (REQUIRED FOR ALL PRESENTATIONS AND INTERVIEWS)
This event is all about making an IMPACT and the BEST way to ensure you do that is to take action. Too many times, we share insights with audiences and then they go back to the way they did things before…despite how much we excite, inspire, and engage them!

Our goal is to ensure they have the resources they need to take ACTION!

This can be a simple checklist, template, worksheet, planning sheet, or other material that helps them take immediate action on the teaching you provided inside the video. This must be provided to us as a downloadable resource so we can make it available to attendees through our mobile app and summit platform, not a link to a website.

(This is not your lead magnet or opt-in. Links to your website will be added at your request to your speaker page as a separate resource that all can see!)

Instructions for Recording the PMO IMPACT Summit Session

IMPORTANT: If you do not have your questions submitted in advance using the google form or you do not have your presentation uploaded, reviewed, and sent back to you as FINAL before your recording date, your session will be canceled and you’ll move to the waitlist.

We would LOVE to include everyone we can which means we are recording back-to-back sessions for weeks at a time and are fully booked. We don’t have a lot of wiggle room in the calendar and want to offer any available spots to those that are prepared to record at their session time.

You will receive a meeting invite that includes a zoom link when you schedule your recording session. Please find and save that email confirmation.

TEST IN ADVANCE:
Make sure you’re on a strong data signal and that you do not have any other computers or resources competing for bandwidth. Click the link in this invite in advance to test that you can get to it. Turn on your webcam and learn how to share your screen.

Click here to test your video.

Click here to test your audio.

Make sure you are using a high-quality microphone. Audio is very important, especially in presentations.
Note: Please make sure you are on a high-quality wifi/data connection and that you turn off other devices that are pulling on that data, such as other computers, your phones, etc. You will want the strongest connection possible.

FOR ALL SESSIONS
We will record a 30-second promotional video where you will say something like this…

Hi, my name is XXXX. I am excited to speak at the PMO IMPACT Summit. I will be talking about/sharing/etc. XXXXX. (explain why this is important, what they will learn, what they will take away – get them excited and intrigued) Register now and join me in the mobile app and let’s get the conversation started (party started, discuss the topic, ask questions – whatever you want them to do to engage with you).

Instructions for a presentation recording session with Laura:

1. Click on the zoom link to launch the meeting BEFORE our scheduled time to confirm you have the necessary software setup and to test your sound. We won’t use video for presentations.
2. We will run through the process right before we start recording, so you know what to expect.
3. We will make you a presenter.
4. You will share your screen and we will record you talking and slides advancing.
5. If you have a microphone to use instead of just talking into your laptop, that’s better. Even a microphone on headphones tends to do better than the echo that is often present when you speak into a computer.
6. When we start, we will press record, wait several seconds, then say a welcome. I will welcome you to the summit then turn it over to you to introduce yourself. Once you do, you begin running through your presentation.
7. We stay on mute and will not say anything again unless we lose your sound or visual.
8. When you’re done, just wait for about 15 seconds and then we will turn off the recording.Don’t disconnect!
9. We’ll wrap up and talk about what’s next.
10. The 90 minutes includes time for tech challenges and questions you have in advance or after the session.
11. We will then process the recording and edit it to include our snazzy intro and outro.
12. We will edit if there are places where you make a mistake and need to pause. If you do need to repeat or have me edit, please leave at least a 15-second pause of silence so it’s easier to find in editing. That will feel like an eternity when recording, but just count to 15 and then keep going. We’ll clean it up.

Instructions for an interview recording session:

You will receive a meeting invite that includes a zoom link when you schedule your recording session. Please find and save that email confirmation.

1. Click on that link to launch the meeting BEFORE our scheduled time to confirm you have the necessary software setup and to test your sound and webcam settings. We will use video for interviews.
2. We will run through everything right before we start recording, so you know what to expect.
3. You will start your video webcam.
4. If you have a microphone to use instead of just talking into your laptop, that’s better. Even a microphone on headphones tends to do better than the echo that is often present when you speak into the computer. Please make sure to have some means of using a microphone to make sound quality better or you can use a dial in number in the invite.
5. When we start, Laura will press record, wait several seconds, then say a welcome. During this time, please just smile at the webcam for a few seconds. Feels awkward, we know. Laura will welcome you to the summit then turn it over to you to introduce yourself. Once you do, we will start with me asking you questions. It will be conversational and Laura will comment and share thoughts on your perspective.
6. Once we are finished and Laura will say goodbye but don’t disconnect!
7. Laura will continue the recording for a few more seconds and then turn off the recording.
9. We’ll wrap up and talk about what’s next.
10. The 90 minutes includes time for tech challenges and questions you have in advance or after the session.
11. We will then process the recording and edit it to include our snazzy intro and outro.
12. We can edit if there are places where you make a mistake and need to pause, but unless it’s a big one, it’s better to just keep rolling. If you do need to restart a thought, please leave at least a 15-second pause of silence so it’s easier to find in editing. That will feel like an eternity when recording, but just count to 15 and then keep going. We’ll clean it up.

Instructions for a presentation recording on your own:

1. MAKE SURE YOU SEND US THE SLIDES IN ADVANCE BEFORE YOU RECORD. We must review the content for formatting and ensure it has all of the required slides – 1-3, action-taking resource, and last thank you slide. If it doesn’t have those slides, you’ll need to record it again with that content. We do not edit content unless we see spelling mistakes, but Laura does need to review it for overall theme.
2. Turn your webcam off. There is no video for presentations. Put your presentation into full screen mode and start recording on slide 3. Laura will add an introduction to you that will cover the first three slides, including reading your bio, so you don’t need to cover that in your presentation. Just start from the bio slide and then move into the presentation.
3. If you have a microphone to use instead of just talking into your laptop, that’s better. Sound quality is important. Even a microphone on headphones tends to do better than the echo that is often present when you speak into a computer.
4. Since you are recording yourself, you’re responsible for editing out any big mistakes you make where you need to restart your thought.

Once your presentation is complete, please return to your form to submit your presentation at least 72 business hours before your scheduled recording time. The email you received when you submitted your application includes a link to edit your response.

This will take you back to the form you originally submitted. You may need to login to Google with the account you used to do your original submission. 

Alternatively, if you cannot find that form, you can upload the required files here:

Download our new mobile app to connect with members of the community and summit attendees.

MAKE SURE TO JOIN BOTH THE COMMUNITY AND THE SUMMIT
COMMUNITY: ongoing engagement with other speakers and thought leaders, as well as those seeking to learn from your insights.
SUMMIT: All the speaker info and agenda for the summit.

PRESS PLAY TO WATCH THIS SHORT STEP-BY-STEP VIDEO:

HOW TO DOWNLOAD THE APP

Before and during the Summit, we will need your help in promoting the Summit on your social media networks. We will create sample posts you may choose to use for all of your social media channels before the promotion dates.

The promotional window for the entire summit is June 1, 2021 through September 30, 2021.

Click the button below to download your speaker image and your speaker promo video (recorded when we record your content)!
(These are available AFTER scheduling your recording.)

Social Media Post and Email Guidance and Resources
Here are some resources and copy-paste text to make it super easy to post!

1. Create posts during the promotion window:

Copy this text into the post:

Join me for the PMO IMPACT Summit as we unleash the power of the PMO and Project Management to make a bigger IMPACT in your organization! You’ll get FREE access to tons of thought-provoking presentations with action-taking resources to help you apply what you’ve learned! Sign up now so you don’t miss all the fun that happens BEFORE the event is live September 20-24 then download the mobile app and let’s get the conversation going!
(ENTER YOUR SPECIAL LINK HERE)
#pmoimpactsummit #pmo #pmot #projectmanagement #pm #impact #pmostrategies #pmostrategiespodcast

Twitter sized text:
Make a big IMPACT with your PMO/project! FREE virtual summit with tons of thought-provoking sessions to help you THRIVE.
(ENTER YOUR SPECIAL LINK HERE)
#pmoimpactsummit #pmo #pmot #projectmanagement #pmostrategies #pmostrategiespodcast

TEXT TO USE IN SEPTEMBER:

More direct VIP messages:

Standard size text:
Join me for the PMO IMPACT Summit as we unleash the power of the PMO and Project Management to make a bigger IMPACT in your organization with tons of value-packed sessions and action-taking resources! Use my special code to get 10% off the VIP Experience.
USE CODE: (ENTER YOUR SPECIAL CODE HERE)
(ENTER YOUR SPECIAL LINK HERE)
#pmoimpactsummit #pmo #pmot #projectmanagement #pm #impact #pmostrategies #pmostrategiespodcast

Twitter sized text:
Make a big IMPACT with your PMO/project with 100+ thought-provoking sessions to help you THRIVE. Use my special code for 10% off VIP!
USE CODE: (ENTER YOUR SPECIAL CODE HERE)
(ENTER YOUR SPECIAL LINK HERE) #pmoimpactsummit #pmo #pmot #projectmanagement #pmostrategies #pmostrategiespodcast​​

OPTIONAL:

2. Change any cover images on your personal or business profiles to this image:
LinkedIn Cover Photo
Facebook Cover Photo
Twitter Cover Photo

3. Change your Learn More link on your business or profile page/link to your Referral Partner or special tracking link we’ve sent you.

For company owners with an email list: Send 1 solo email and 1 other email notification to your list during the pre-Summit marketing window.

Part of the success of this summit depends on you sharing this Summit with your email list. Our mission is to make sure everyone that needs to learn this fantastic content KNOWS about it!

The bigger we all make this, the bigger it will be for all of us involved! Our goal will be to get maximum exposure for you, your services, and your message while we transform the way PMO and Project Leaders think about their role and help to share the message of PMOs driving IMPACT globally.

First email:

Here’s sample text you can send to meet the 1 solo email requirement. This goes out to your email marketing/newsletter list (or database), in which your presentation topic and the PMO IMPACT Summit are the solo topic for the email.

You don’t need to stop there! You may send as many additional posts, emails, etc. as you desire! We will be promoting heavily and tagging you on social media, so please remember to forward, like, share, comment, etc. on the posts when you see them.

Please feel free to use the social media images provided in your newsletter. Here is the recommended verbiage for your newsletter:

Subject: PMO IMPACT Summit

Dear [recipients name],

What would you do if you had access to some of the top Project Management and PMO thought leaders in the world?

I’m excited to share that I’m speaking at the PMO IMPACT Summit, a free virtual event for anyone responsible for projects in their organization.

From September 20-24, some of the best minds in the industry will come together to share their best-kept secrets to unleash the power of the PMO and project management to make a huge IMPACT on any organization.

Our goal is to empower you with our best guidance and techniques to ensure that your PMO is a key driver of IMPACT realization in your organization and that business leaders understand and value the contributions of the PMO.

During this Summit, I will personally be presenting [Insert presentation title], you will learn [insert brief description of presentation].

JOIN US FOR FREE!

Can’t wait to see you at the Summit!

[Your sign off]

Second email:
Here’s sample text you can send to meet the 1 additional email requirement. This goes out to your email marketing/newsletter list (or database), mentioning the PMO IMPACT Summit and linking to registration.

Please feel free to use the social media images provided in your newsletter. Here is the recommended verbiage for your newsletter:

[IMAGE grab one of the social post images that fits your email best.]

Want to learn the techniques that are helping Project Managers and PMO leaders around the world make a huge IMPACT with the PMO? You don’t want to miss the PMO IMPACT Summit. Register today to enjoy all dozens of presentations and interviews for FREE from September 20-24. https://PMOIMPACTsummit.com

I’m speaking about…
(share some things you’re talking about)

Can’t wait to see you at the Summit!

[Your sign off]

If you said “Yes” to the question about our referral or affiliate program, you will have a welcome email that allows you to login and check your status of your referrals. Every time you use your special link, anyone that registers will be added to your list. If they upgrade to VIP status, you will receive a 40% commission from the revenue. The remainder goes to cover expenses.

If you said “No” or aren’t sure, but now you do want to sign up for the referral program to get promotional resources and track your sign ups, please email care@pmostrategies.com and we’ll get you signed up.

You will be offered many opportunities to promote your product or service to this audience during the entire promotional window through our new summit platform and app, as well as at the end of your presentation or interview.

We will also promote you and your services to our entire audience of approximately 20,000+ followers and subscribers through various social media, email, and other marketing promotions during the event advertising window.

You will also receive special promotions on your specific content release day during the event advertising window. This will be a great time for you to plan for cross-promoting the PMO IMPACT Summit, as well as share, like, distribute our social materials.

PLACES YOU CAN PROMOTE:
1) Slide in your presentation or at the end of your interview.

2) The action taking resource you send us can have a link back to an opt-in on your website or
place they can learn more about your services.

3) Speaker page in the app and on the website. You can provide links to your services and solutions, as well as an opt in on your speaker page (add info to your google form).

4) On your social profile inside the mobile app. You can add as many links as you’d like to your profile page by clicking the “Me” icon in the bottom right corner and clicking edit under Accounts.

5) With anyone that reaches out to you in the community and would like to connect with you and learn more about what you do.

By providing insights, ideas and information in the community, you will naturally draw people to your profile where they can learn more and connect with you directly.

PLEASE DO NOT PROMOTE YOUR SERVICES INSIDE THE COMMUNITY OR ON THE CONNECT WALL BUT YOU CAN ABSOLUTELY REFERENCE YOUR SPEAKING SESSIONS OR PODCAST INTERVIEW WITH US.
We will include as many links and options as you’d like on your speaker page and you can add tons of links on your profile in the mobile app!